Workspace Administrative Assistant

გიორგი ჩუბინაშვილის ქუჩა, თბილისი
11 ოქტომბერი - 03 ნოემბერი

ვაკანსიის აღწერა

About the vacancy:

The Workspace Administrative Assistant supports the Workspace Team with handling general administrative duties for the division and department, such as directing communications between the colleagues, organizing schedules and events, entering data, creating and maintaining record-keeping systems, facilitate communication with colleagues from CRE team, vendors/contractors, landlords, service providers, etc. The role will have direct interaction with various departments and business lines in multiple areas. The Workspace Administrative Assistant will be expected to lead individual assignments as directed by the Head of Workspace Management Department.

As a Workspace Administrative Assistant, we need you to:

  • Assist with all CRE and workspace administrative day-to-day tasks and issues for the
  • Company/Group.
  • Assist with Access control system management: Control the ACS system (under the competencies)
  • and perform all related work including updating of the ACS list for the
  • Physical Security reasons upon any change in the ACS system.
  • Run the joiner/leaver process and updating related systems.
  • Operate CAFM system to evaluate, prioritise and respond promptly to Facilities-related inquiries
  • from employees via particular Slack channel, email or Jira and relay inquiries to appropriate
  • employees from the Workspace when necessary.
  • Operate in Jira and/or in any other program for any CRE and/or Workspace related tasks, follow
  • ups and completion.
  • Assist with H&S management to ensure implemented rules and regulations are followed and
  • appropriate records are maintained.
  • Assist with ESG related tasks and issues for the Company/Group entering appropriate and accurate
  • data and updating the information for Group CRE team.
  • Responsible for coordinating with contractors while on site.
  • Some unsocial hours working may be required from time to time.
We need you to have:

  • Strong interpersonal and communication skills, both oral and written;
  • Fluency in English (both written and oral) is a must;
  • Self-motivated, highly organised, efficient and detail-oriented;
  • Ability to work both independently and in a team;
  • Proficient in MS Office;
  • Basic Health and Safety knowledge and awareness will be an advantage;
  • Having Basic Contractor management skills is preferable;
  • Administrative multitasking experience
We promise to give you:

  • Health insurance
  • Competitive salary
  • Performance-based bonus system
  • Professional development opportunities
  • Dress the way you want
  • Safe working environment - Work from home during the pandemics
  • Access to apeople's own digital currency - aPeso
  • Thematic internal clubs
  • Out of the box community
  • Gamification spirit
  • Welcoming team
  • Skill sharing
  • Your personal amigo to help you adapt
Apply for job:
ქართული, English
Self-motivated, highly organised, efficient and detail-oriented, Ability to work both independently and in a team
დამსაქმებლის შესახებ
გიორგი ჩუბინაშვილის ქუჩა, თბილისი, საქართველო
11 ოქტომბერი - 03 ნოემბერი